General Administrative Services
Robert Gemignani (5-4614 / Room 110-A)
Department funded expenses; administrative and student academic projects and problems; course schedules; mechanics of curriculum requirements; University and government policies.
Katherine Totty (5-5603 / Room 110)
Student academic administration, including graduate student academic progress monitoring, create/process office forms, maintain E&PS alumni database, exam results; graduate applications management, including organizing prospective student visits (E&PS Preview Weekend) and E&PS New Graduate Student Orientation; seminar planning; conference room and classroom scheduling; supervise/train student office assistants; oversee distribution of incoming/outgoing mail; co-webmaster for the E&PS Website; maintain/order office supplies; telephone service requests for installation and/or problem reporting; paycheck distribution.
Margo Mueller (5-5679 / Room 284)
Administrative support for the Chair and for Dr. Arvidson’s research group. Undergraduate student records and academic program monitoring. Assist with colloquium program logistics and with course scheduling data entry.
Grant and Contract Administration
Marcia Holleran (5-7587 / Room 110-B)
Supervision of grant proposal submittals; grant budget preparation; grant and contract administration, including advance authorizations, closeout reporting, equipment screening; payroll-grant planning assistance; staff vacation and sick leave records; faculty search administrative coordination.
Purchasing Accounting and Grants
Beth Sparks (5-8826 / Room 110-C)
Accounting -- MarketPlace orders (POs & Asset POs); change orders; check requests; interdepartmental invoices; journals; budget adjustments; shipping invoices; petty cash (check request); facilities billings, tracking and reminders; photocopy, fax, and phone billings for grants and personal usage; quarterly financial reports to PI’s; fund balances, transaction inquiries. check requests; equipment screening; Whittemore House bills.
Grants – Salary sourcing for sponsored and non-sponsored funds; manage sourcing changes requests from faculty throughout the year; grant budget preparation; payroll-grant planning assistance; personnel activity reports (PARS); quarterly financial reports; Federal Work Study account set-up and closeout; summer salary tracking for PIs; receive timesheets and add pay for student hourly workers; grant submission backup; grant monitoring; assist in annual and final grant reports submittal.
Payroll/Personnel, Travel and ProCard
Stacey Spruiel (5-5692 / Room 110-D)
Payroll/Personnel -- Monthly and biweekly personnel actions; new hire processing -- faculty, staff, graduate students and student workers; I-9 verification; international faculty, scholars, staff, and student administration; visa issues -- work with faculty, Administrative Officer and Office of International Student Services (OISS) as needed; hiring process - new and replacement job approvals and searches; new/changed graduate student appointment job actions -- moving from RA/TA to fellowships; process increases for graduate student pay and staff promotions; assist with job reclassifications; terminations; faculty summer salary, sabbatical leave; personnel and job description files maintenance; FMLA management and paperwork processing; employment certification letters.
Travel and ProCard – ProCard travel and non-travel reimbursements; travel expenses (including travel advances, travel expense reports) assistance and processing; facilities billing and miscellaneous income deposits; backup petty cash custodian.
Hugh Chou (5-4012 / Room 289)
Computers - hardware, software, networking, printing, purchasing, installation, problems; upgrades. (Best reached via e-mail: support@levee.)
Laboratory Administration, Building & Maintenance
Bob Osburn (5-4555, Room 134)
Teaching labs; field trips; building maintenance problems; renovations; office furniture; lab equipment and supplies; keys, AV equipment, purchase orders for new teaching lab equipment and supplies.